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Legal Billing/Collections Specialist
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IND4
Legal Billing / Collections Specialist
Location: Washington, DC Metro Area
Schedule: Remote
Employment Type: Contracr-ro-Hire
Position Overview
We are seeking an experienced Legal Billing / Collections Specialist to join a professional services organization. This position will manage client billing and accounts receivable activities, with a strong focus on accurate legal invoicing, collections follow-up, account reconciliation, and resolving billing discrepancies.
The ideal candidate will have prior experience in a law firm or legal services environment and be comfortable working directly with attorneys, clients, accounting teams, and other internal stakeholders.
Key Responsibilities
- Prepare, review, edit, and finalize client invoices in accordance with attorney and client billing requirements.
- Manage assigned accounts receivable and proactively follow up on outstanding balances.
- Communicate professionally with clients regarding invoices, payment status, discrepancies, and past-due accounts.
- Work closely with attorneys and internal teams to resolve billing and collection issues.
- Review accounts for aging balances and identify items requiring follow-up.
- Process billing adjustments, write-offs, transfers, and corrections as appropriate.
- Reconcile client accounts and research payment or billing discrepancies.
- Maintain accurate billing and collection records.
- Assist with month-end billing and accounts receivable activities.
- Follow client-specific billing guidelines and internal financial procedures.
Qualifications
- 2+ years of billing, collections, or accounts receivable experience, preferably within a law firm or legal services environment.
- Hands-on experience with high-volume or complex client billing.
- Strong understanding of accounts receivable and collections processes.
- Experience working directly with attorneys and/or professional-services clients.
- Strong Excel skills and comfort working with financial and billing systems.
- Excellent attention to detail, organization, and follow-through.
- Strong written and verbal communication skills.
- Ability to manage multiple accounts and priorities in a deadline-driven environment.
Preferred Experience
- Legal e-billing and electronic invoice submission.
- Experience with platforms such as Aderant, Elite 3E, BillBlast, eBillingHub, or similar legal billing systems.
- Experience reviewing aging reports and managing collection portfolios.
- Familiarity with outside counsel guidelines and client-specific billing requirements.
IND4