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Accounts Payable Supervisor
Accounts Payable Supervisor (Lead)
The Accounts Payable Supervisor (Lead) will lead end-to-end A/P operations, including vendor management, invoice processing, disbursements, corporate card administration, and 1099 reporting.
Position Duties:
The Accounts Payable Supervisor (Lead) will lead end-to-end A/P operations, including vendor management, invoice processing, disbursements, corporate card administration, and 1099 reporting.
Position Duties:
- Own the full A/P cycle – vendor onboarding, invoice intake, coding, approval routing, payment scheduling – ensuring transactions are processed timely and in accordance with policies, GAAP, and applicable regulations.
- Configure and maintain approval workflows and system-enforced rules so that routine controls run automatically and staff focus on judgment-based exceptions.
- Serve as final approver on bill payment releases; reviews significant, non-routine, or flagged transactions, applying professional judgment on materiality and risk.
- Oversee international payments and validate required documentation and banking details.
- Own month-end and year-end A/P close activities, including A/P aging review, accrual analysis, cut-off, and coordination with GL on unposted bills, prepaid amortization, and use tax accruals.
- Administer Corporate Card program, including card issuance, spend limits, merchant/category restrictions, spend programs, and cardholder onboarding/offboarding.
- Oversee vendor setup and maintenance, including validation of W-9/W-8, ACH/wire instructions, tax classification, and 1099 eligibility; enforces fraud-prevention controls (independent verification of banking changes).
- Manage annual IRS Form 1099 filing, resolution of variances, and issuance to vendors.
- Ensure DocuSign CLM contracts sync correctly to NetSuite Purchase Orders and that invoices are matched to the correct PO and remaining contract balance.
- Act as Ramp power user – evaluating and adopting new Ramp features (e.g., procurement automation, AP Agent line-item auto-coding, virtual cards, recurring bills, spend programs) and driving optimization of the NetSuite–Ramp–DocuSign CLM ecosystem.
- Identify and implement exception-based controls and automations that reduce manual effort while strengthening the control environment; documents and maintain AP procedures in partnership with the Controller.
- BS/BA Degree (Business, Accounting, Finance or related) is highly preferred
- Ability to help supervise and lead staff (1-2)
- 5+ years of AP or accounting operations experience, including subject matter expertise in AP controls, 1099 reporting and use tax.
- Any experience with Ramp (or similar AP/spend management platform) is preferred
- Any experience with NetSuite (or a comparable ERP) strongly preferred
- Demonstrated ability to move an AP function from manual, transaction-by-transaction review to automated, exception-based workflows.
- Proficiency with Microsoft 365, including Excel; comfort with AI-enabled productivity tools (e.g., Copilot) preferred.